Board portal · GDPR compliant
The board portal for organisations that take governance seriously.
Prepare the board pack, run the meeting, record votes and circulate signed minutes. One secure place for directors, secretaries and legal teams.
- 256-bit
- Encryption
- GDPR
- Compliant
- MFA
- For every director
- 4.8 / 5
- on G2
From agenda to signed minutes, in one place
Dafira covers the full board cycle: preparing the meeting, holding it, and following up on what was decided.
Prepare the meeting
Build the agenda, assemble the board pack and share it securely. Directors read and annotate on any device.
- Agenda builder
- Document library
- Private annotations
- Secure authentication
Understand the papers
Ask the AI assistant about the board papers and get summaries of long documents. Draft minutes in a fraction of the time.
- AI assistant on board documents
- AI minute builder
- Secure board chat
- Action item follow-up
Decide and record
Hold votes, sign minutes electronically and keep a register of every decision, with access set by board role.
- Voting
- E-signature
- Decision log
- Role-based access
How it works
Built around how boards actually work
Documents, decisions and compliance live in one place, with access set by role and a record of every change.
Board packs, assembled once
Agenda, reports and supporting papers go into one board pack. Directors get it on any device, with access set by their role.
- One source for every board document
- Version history
- Access rights by role
- Private annotations
Ask the board papers
The AI assistant answers questions about the board pack and summarises long documents, so directors arrive prepared.
- Questions on the board pack
- Summaries of long documents
- AI minute builder
- Secure board chat
Decisions that are recorded
Action items are followed up after the meeting and the minutes are signed electronically, with a full audit trail.
- Action item follow-up
- Electronic signature
- Access rights by role
- Audit trail
Before, during and after the meeting
One workspace follows the meeting from the first agenda draft to the last signature.
- 01 Before
Simplifying Preparation
- Automated Agendas
- Quickly create and distribute tailored meeting agendas.
- Document Management
- Organize and share essential materials securely.
- AI assistant
- Directors ask questions about the board pack and get summaries of long documents before the meeting.
- 02 During
Real-Time Collaboration
- Live Collaboration
- Enable board members to annotate documents and engage in discussions during meetings, all in one secure place.
- Resolutions
- Capture real-time decisions and track action items efficiently.
- 03 After
Seamless Follow-Up
- Minutes
- Draft the minutes with the AI minute builder, with action items and resolutions carried over.
- Task Management
- Track and assign follow-up tasks, ensuring nothing falls through the cracks.
- Integrated Communication
- Stay informed with a real-time news feed, simplify decision-making with votes and polls.
Security
Board papers stay confidential
Encryption, strong authentication and access rights by role protect what the board discusses.
Read about securityEncryption
256-bit encryption protects documents, messages and votes.
Two-factor authentication
Every director signs in with a second factor.
Access by role
Each document is visible only to the people who should see it, with an audit trail of every action.
One portal, four ways to use it
Executives, secretaries, directors and legal teams each see the board from their own angle.
CEO & Executives
Keep the board informed between meetings and follow up on decisions without chasing people by email.
- Real-time board engagement tracking
- Strategic decision support
- Performance analytics
- Executive dashboards
Board Professionals & Admin
Prepare agendas, assemble board packs and circulate minutes from one place instead of shared drives and email threads.
- Automated meeting scheduling
- Document distribution
- Task management
- Stakeholder communications
Directors & Trustees
Read and annotate the board pack on any device, vote, and find past decisions when you need them.
- Intuitive document access
- Meeting preparation tools
- Voting capabilities
- Strategic insights
General Counsels
Keep resolutions, signatures and the audit trail in order, with documents that stay inside the board.
- Compliance monitoring
- Risk management tools
- Secure document vault
- Audit trails
What board teams say
Secretaries, general counsels and CEOs on running their board with Dafira.
Dafira has transformed how we manage our board operations, bringing efficiency and clarity to our governance processes.
Dafira has simplified our document management tremendously, making our meeting preparations more efficient and allowing our board to focus on decision-making.
Dafira embraced the next generation of Board management software, easy to use and with AI integration.
Questions boards ask us
Onboarding, data protection, support and storage.
- How does Dafira handle different levels of digital adoption?
- Dafira's intuitive platform ensures that even the least tech-savvy directors can engage effectively. Designed for diverse boards with varying digital maturity, we offer seamless onboarding, personalized training, and user-friendly tools to unify all members and support smooth collaboration.
- Is Dafira GDPR compliant?
- Yes, Dafira is fully GDPR compliant and implements strict data protection measures to ensure your board's information is secure and private.
- How do I import existing documents?
- Dafira provides multiple ways to import your existing documents, including bulk upload, drag-and-drop interface, and integration with popular cloud storage services.
- Can I customize the workflow for my organization?
- Absolutely! Dafira offers extensive customization options to match your organization's specific processes and requirements.
- What kind of support do you offer?
- We provide different levels of support based on your plan, ranging from standard email support to 24/7 premium support with a dedicated success manager.
- Is there a limit to the number of documents we can store?
- Storage limits vary by plan. Basic plans include generous storage, while Enterprise plans offer unlimited storage to meet your organization's needs.
See Dafira with your own board pack
A 30-minute demo with someone who has run board meetings. Bring a real agenda and we will set it up with you.