AI minute builder
Board minutes drafted from the meeting, finalised by the secretary
The AI minute builder records the meeting, aligns the transcript with the agenda and proposes a structured draft of the minutes. The board secretary reviews, completes and circulates it for approval.
What the minute builder prepares
Everything the secretary would otherwise reconstruct from notes after the meeting.
Transcript
The meeting is recorded and transcribed, with speakers and timestamps.
Chapters by agenda item
The transcript is split into chapters that follow the items of the agenda.
Draft minutes
A draft is proposed for each item, including resolutions, votes and action items.
Points to check
Inconsistencies and missing items are flagged for the secretary to review.
How it works
From the meeting to approved minutes
- 01
Schedule the meeting
Plan the meeting in Dafira. For online meetings, the assistant joins the call on Teams, Zoom, Google Meet or Webex.
- 02
Record the discussion
The assistant records and transcribes the meeting while directors focus on the discussion.
- 03
Receive a draft
The minutes are drafted item by item, with the decisions, votes and actions of the meeting.
- 04
Review and approve
The secretary edits the draft, exports it to Word if needed and circulates it for approval and signature.
Languages
Minutes in your company’s official language
The minute builder detects the language spoken in the meeting and writes the minutes in the language you choose.
- French
- English
- German
- Spanish
- Italian
- Dutch
and more
Transcript
Every word, with speakers and timestamps
The full transcript stays available next to the minutes. Each chapter links back to the moment of the meeting it comes from, so the secretary can check a formulation in a few seconds.
- Speaker identification
- Timestamps linked to each chapter
- Export of the full transcript
Built for the board secretary
The secretary keeps full editorial control. The minute builder prepares the draft; the secretary decides what is recorded.
Less time drafting
Start from a structured draft instead of a blank page.
- Draft available after the meeting
- Corporate formatting
- Ready for approval
Reliable records
Minutes that can be checked against the recording.
- GDPR-compliant recording
- Audit-ready documentation
- Transcript kept with the minutes
Part of the board workflow
The minutes live next to the agenda and the board pack.
- Linked to the agenda items
- Approval and e-signature in Dafira
- Action items carried over
Other features
Each feature works on the same meetings, documents and members.
See Dafira with your own board pack
A 30-minute demo with someone who has run board meetings. Bring a real agenda and we will set it up with you.